How to do it
- Units select their designated advancement chair or designee to be the Internet Advancement Processor, who must have Internet access. Every time a unit changes their Internet Advancement Processor, call the Everett Service Center at (425) 338-0380 to have the account reset.
- Before beginning Internet Advancement, collect all member information, including advancement and award records, and merit badge applications with the appropriate dates. You may need to enter any historical advancement information missing from the site.
- Currently, Internet Advancement is designed to be accessed using Chrome, Firefox and Internet Explorer 9, 10, and 11. If using IE10, change browser settings to Compatibility Mode. To do so, go to the tool bar at the top of the page, select “Tools”, then choose “Compatibility View Settings” from the list. Regardless of your Internet service provider,
Go to the Council’s web site, http://www.mountbakerbsa.org. Click on the Advancement tab from the menu at the top of the screen. On the next page, click on the Internet Advancement tab under Advancement Links.
From this page, you can use the help link to read an overview and specificdirections on how to use Internet Advancement.
For setting up an account with a new Internet Advancement Processor:
1. Click on the tab labeled “First Time User”.
2. Enter your unit ID number (which is also the same number used for Journey to Excellence service hours submissions ), Unit type (Pack/Troop/Team or Crew) , and your four – digit Unit number. If you do not know your Unit ID number – call the Scout Service Center.
3. On the next page, agree to the Confidentiality Agreement.
4. Complete the Unit Advancement Processor Registration Information. It is suggested that you use a generic password and not a personal one since the Committee Chair or Unit Leader may want to access the account to view unit information.
The next page is to load your roster. There are 2 methods (each one having a tab to click):
1. Click on the tab “Load Roster”. This will be the method most commonly used. Read the next page that outlines the 3 stages of Internet Advancement and click “Continue”.
2. If your unit uses PackMaster/TroopMaster or another database program, you would click on “Upload Advancement File”. ScoutBook is under construction. If you have created an advancement file for uploading to Internet Advancement, you can click on the Upload Advancement File button. You will then be prompted for the location of the advancement file on your computer and click the Upload button. The Cancel Upload button will allow you to continue as if you’d clicked the Load Roster button on the previous page.
For further assistance, you can continue to consult the Internet Advancement help page. Regardless of whether you uploaded an advancement file or not, you can now make manual entries for your unit. Refer to the Reports section below for information on reports which may be useful.
Look over the roster of Scouts to see that all the Scouts in your unit are listed. If a Scout does not show up on the roster, click on the “Start Over” tab. This will refresh your roster and any newly registered Scouts will appear. If the Scout does not appear, this means that he is not registered in the unit. A completed BSA Youth Registration form must be submitted to the Scout Service Center.
When you’ve entered all of your advancement information, click on one of the Next buttons on the right side of the window (above or below the youth member table).
The next page gives you the opportunity to use the Review Advancement Report feature to double -check your entries for errors. If you have not already done so, it is strongly recommended you verify everything is correct before you click on the Submit to Council button. It’s important to remember, that once you submit this to Council you will not be able to change or delete some entries on your own and must go through the local Scout Service Center to do so. Eagle Scout and Palms need to be submitted to the Scout office on the appropriate forms.
Next you will be given an opportunity to submit comments-this is not compulsory.
Finally, you are prompted to print out your Advancement Report. Print two copies–one to turn into the Scout shop and one to keep for the Unit’s records. A convenient shopping list is provided.
Obtain appropriate signatures on the printed report . These signatures verify approval for the advancements reported. Board of Review signatures may be obtained on a separate page at the time of the Board, and
then attached to the printed report.
Turn in the completed Advancement Report and purchase award insignia at your local Scout Service Center. Remember, Advancement Reports MUST be submitted for all awards purchased! Reports are accessed during the data entry process by clicking on the appropriately labeled buttons at the upper left or right of your browser window:
Review Unit Roster provides a roster for all adults and youth registered in the Unit. It includes lots of useful information, including the official BSA Person ID number of each registered member in your Unit. This is a great resource for adult leaders who are doing on-line training and need to know their BSA Person ID number. You can also find contact information for registered members as it appears on file at the Council–it is a good idea to confirm the accuracy of this information as this is how the Council will attempt to contact members or send Boy s’ Life/Scouting Magazines.
Unit Advancement Summary generates a listing, alphabetized by Scout, of all the ranks, merit badges, and awards they’ve earned, according to Council’s member records. Since this includes only what the Council has recorded, it is the only official listing, and it’s vitally important that advancement coordinators compare this roster to their Unit
records and take action to correct any discrepancies. Finding out there are missing or incorrect entries when a Scout is submitting an Eagle Application can cause needless delays.
Member Summary allows you to select specific Scouts and generate individual summaries of youth member ranks, merit badges, and awards, showing only those items that are currently in Council’s member records for this unit.
This type of report can be useful for Scouts who are preparing to submit an Eagle Scout Rank Application.
Review Advancement Report provides a snapshot, at any point during your Internet Advancement session, of all rank, merit badge, and award changes you’ve made up to that point . These will go into effect once the changes are submitted to Council, so it’s a good idea to review your changes before submitting them.
View Past Advancement Reports is also available (tab not shown above).
Print Membership Cards allows you to print out facsimile membership cards. Please note, these are NOT official membership cards.
Multiple Person Entry is a shortcut that allows you to enter award or merit badge credit to multiple Scouts, all at once, provided they all earned the same award or merit badge on the same day.