Unit Recharter

Your guide to the annual unit
recharter process

Time remaining to complete Recharter!

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2021 Due Date is October 15th - 5PM

Important Note: If you received an email about Internet Recharter 2.0 don't panic. Internet Recharter 2.0 goes in effect on November 1, 2021 AFTER your recharter should be done. This will only effect units rechartering after this date.

Unit Recharter Resources

This page is a resource to our amazing unit volunteers who work to complete the recharter process on time and to the unit serving commissioners who are here to help guide you through this process. 

Every year, all units (packs, troops, crews, ships) are required to renew their affiliation with Scouting. The BSA issues charters to community organizations to enable them to use the Scouting program under their own leadership as a service to their children, youth, and families. Rechartering is the process of renewing the charter agreement between the BSA and the organization, and renewing the registration of youth and adult members. 

Recharter Contents

Important Contact Info

Mount Baker Council

Council Commissioner Derrick Bovenkamp: derrick@bovenkamp.us

Salish Sea

District Commissioner Mike Wynn: mike.wynn@S5Solutions.com

District Director Brian Lenhart: Brian.Lenhart@scouting.org 

Pilchuck

District Commissioner Mac McCormick: mccormickwd@netscape.net

District Director Dan’l Adams: Danl.Adams@scouting.org

North Cascades

District Commissioner Jim Rhodes: james.c.rhodes@gmail.com

District Director Sven Gilkey: sven.gilkey@scouting.org

Basic Recharter Resources

Important Note: If you received an email about Internet Recharter 2.0 don't panic. Internet Recharter 2.0 goes in effect on November 1, 2021 AFTER your recharter should be done. This will only effect units rechartering after this date.

Important Notes for 2022

  • No Recharter packets will be given out or turned in at District Roundtables.
  • You will need a unique unit access code. This access code will be emailed to your currently registered unit leader and committee chair. Please contact your District Director if it’s been misplaced or you are unable to get in touch with these individuals and you’ve volunteered to do your unit’s recharter. Note: These codes are different every year, do NOT try to use last years codes.

  • When Recharters have been completed, they will be uploaded to a OneDrive folder. The link to this folder is in the email sent with your access code and is specific to your unit. See Step 6.

  • Our Charter year will be for 12 months from November 1st – October 31st. DEADLINE FOR TURN IN IS OCT 15, 2021.

  • New payment options, see Step 4.
  • Online Registration using the BeAScout portal is the BEST and easiest way to register new youth and making sure they get on your roster for recharter, see more about this in Step 1.
  • Beginning 90 days before a unit recharters, future fees will be collected during online registration of adults and youth. This will take effect on August 1, 2021. Please note that all adults and youth who register online 90 days before renewal will show up as Pre paid Youth or Pre Paid adults on the Recharter.

Steps to your Successful Recharter

Please review all of the instructions before beginning the re-charter process.

Important Note: If you received an email about Internet Recharter 2.0 don't panic. Internet Recharter 2.0 goes in effect on November 1, 2021 AFTER your recharter should be done. This will only effect units rechartering after this date.

Step 1: Collect Needed Info

First things first is to gather all the info you will need. Before starting the process you should try to answer the following questions:

  • Who will be continuing their registration with the unit?
    • Full list of youth
    • Full list of Registered Adult Leaders
  • List of youth who want a Scout Life magazine subscription
  • How many youth are receiving Opportunity Fund assistance?
  • Do you have registration $ from them? (2022 National Registration + 2022 Activity Fee + Scout Life + 2021 Registration if new).
  • Who will NOT be continuing with your unit and so need to be removed as a part of the recharter?
  • Do you have enough key volunteers to recharter or do you have “holes” in your roster you need to address? (Is there anything the District can do to help?)
  • Are all your leaders trained for their position? –  Position Training Requirements for Each Registered Position
  •  Are all your leaders Youth Protection training current (with a 2021 completion date) – HOW TO RUN A TRAINING REPORT
  • Obtain Access Code for online recharter portal and OneDrive folder. This access code will be emailed to your currently registered unit leader and committee chair. Please contact your District Director if it’s been misplaced or you are unable to get in touch with these individuals and you’ve volunteered to do your unit’s recharter.

IMPORTANT SUB-STEP: New Youth and Adult Applications

We understand that new youth and adults will be added to your roster during the recharter process. In an effort to minimize PAPER that can get lost, misplaced, needs to be moved around between multiple unit members etc. we are encouraging your unit to use the BeAScout Online Application process.

If you have questions on setting up your BeAScout Pin this guide is useful. For more info on online registration check out the Application Manager section on this resource page.

Paper applications are of course still an option and they can be mailed in with payment to the Everett Service Center. BUT as in years past this can and does get confusing to track through recharter. It will be far easier for your unit if ALL registration is entered through BeAScout BEFORE beginning the recharter process. For online registration using BeAScout, the family will pay for all fees by credit/debit card for the whole year and the unit will not need to collect any Council or National fees for recharter (but may still collect any unit dues), families are encouraged to share their registration confirmation/receipt to share with the unit.

You can also print paper apps here:

Step 2: Complete Online Recharter Process

Once you have all the info you need log in to the Online Recharter System. Instructions on how to do this and the process you should follow to compete the online recharter are found in this presentation from the National Council .

You will need a unique unit access code. This access code will be emailed to your currently registered unit leader and committee chair. Please contact your District Director if it’s been misplaced or you are unable to get in touch with these individuals and you’ve volunteered to do your unit’s recharter.

When you log in for the first time you are a first time user. Even if you have done the recharter in the past you are a first time user for THIS year’s process.

Important Note: If you received an email about Internet Recharter 2.0 don't panic. Internet Recharter 2.0 goes in effect on November 1, 2021 AFTER your recharter should be done. This will only effect units rechartering after this date.

WARNING ! - When you push submit you are NOT done... read on!

Step 3: Check you have everyone's CBC Authorization Forms

Every adult in Scouting when registering is asked for a special form allowing the BSA to conduct a national Criminal Background Check (CBC). This form is required per several state laws in ADDITION to the signature on your adult application.

In an effort to protect our youth the BSA does periodic checks on our registered adults. A current copy of this form is required to be on file for ALL registered adults.

When you complete the online recharter process you may be given a list of individuals the BSA is asking for updated forms from. There doesn’t seem to pattern or logical way to predict who the system will ask for this form. PLEASE COLLECT SAID FORMS FROM ALL LISTED TO TURN IN WITH RECHARTER!

The online recharter form will refer to this as “Renewing Adults who need to give CBC Authorization”

Step 4: Payment Options

You have three ways to pay this year!

  • Pay direct to the Mount Baker Council by check. THIS REMAINS THE PREFERRED WAY TO PAY FOR YOUR RECHARTER Be sure to use the MEMO line on your checks to indicate what they are for. Scan checks to PDF or take a photo of the checks for upload in Step 6, and then mail checks to Mount Baker Council BSA, 1715  100th Pl SE, Suite B, Everett, WA  98208
    • Use the amount shown on page 2 in your recharter package completed in step 2. This will include the Council Activity Fee.
  • Credit Card to National with a 3% fee (also there are no refunds possible from payments made to National). This will include the Council Activity Fee.
  • Pay by electronic check. (Like paying with credit card there will be no refunds of payments made to National). This will include the Council Activity Fee.

How does the Opportunity Fund work with our payment?For scouting families that are in need of financial assistance the Mount Baker Council has the Opportunity Fund Membership Assistance Program.

The Opportunity Fund provides up to 50% of the National Membership Fee and 50% of the Council Activity Fee and 100% of Scout Life Magazine. Each family should fill out their own Opportunity Fund application at the link above before your charter is turned in and at recharter we require units to pay 100% of the dues upfront. When your unit recharter is processed the Mount Baker Council will refund the unit the money that Opportunity Fund covers.
 
If this pre payment policy creates undue financial hardship on the unit please contact the Council Commissioner Derrick Bovenkamp at derrick@bovenkamp.us and he will discuss an exception for your unit.
 

How does the Mount Baker Council Activity Fee Family Plan work?

 
The Council Activity Fee family plan is set at full fee for the first $194 for an immediate family within the same household (example – two youth members and two adults for 12 months). Once the threshold of $194 is reached by a family during the charter year, each additional registered member/leader will be $10 for the remainder of the charter year.
 

At recharter we require 100% of the Council Activity Fee paid upfront and when your unit recharter is processed the Mount Baker Council will refund the unit any Activity Fee dollars reflected in the Family Plan request sheet. Please include each filled out form when you upload your documentation in Step 6.

Step 5: Check you have EVERYTHING

  • Copy of Recharter Report (when completed as part of step 2). Do not print the summary report.
  • Payment for amount on Recharter Report from step 2.
  • Any necessary filled out Council Activity Fee “Family Plan” request sheets
  • Any required Criminal Background Checks (CBC) Authorization forms requested by the registration system.

  • Unit Training Report showing 100% Trained Leaders and 100% Youth Protection. Mark anyone untrained as dropped.
  • Annual Recharter Signed by Charter Organization Institution Head AND Unit Leader
  • Charter Organization Agreement (fillable)
  • Optional – Journey to Excellence Form

Step 6: Turn In (do this LAST)

Upload all the items from Step 5 to your unit’s personalized folder in the Scouting.org OneDrive. The link to this folder was sent with your Access Code for the online recharter portal to the unit leader and committee chair if you have NOT received it contact your District Director.

When uploading files to the OneDrive folder PLEASE put thought in what you title each file. By being descriptive of what each file contains it makes it easier for those processing recharters to get your recharter posted. For example: Troop696.Recharter.pdf or Pack696.Charteragreement.pdf so we know who it came from and what it is inside.

Contact your District Commissioner or District Director once you have ALL documents uploaded into the OneDrive folder.

2022 Recharter Training Meeting

We conducted an online meeting going over the 2022 recharter process primarily using the tools shown on this page. A recording of this meeting is available for reference. Thank you to all that could make it and to all those who watch the recording to make a better easier recharter.

Row the Boat: a NEW unit recognition program!

tall RTB 2

Row the Boat is an exclusive Mount Baker Council participation and performance recognition program for our units that aligns immediate and annual recognition incentives with the goals of the Council’s Strategic Vision in Membership Growth, Program Participation, Manpower Development and being a Unit Team Player. 

Adventure is Waiting.

Build Yours.

With adventure, fun and discovery at every turn, Scouting makes the most of right now.

OUR OFFICE

Everett Service Center
1715 100th Pl SE, Suite B
Everett, WA 98208
Phone: 425.338.0380

OUR CAMP

Fire Mountain Scout Camp
26027 Walker Valley Road
Mount Vernon, WA 98274

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